Privacy Policy - Jacob Law

Privacy Notice

PRIVACY NOTICE

This Privacy Notice (this Notice) is intended to ensure that you are aware of what personal data Jacob Law Legal Services (we, us, our) with registered addresses at Unit 5A, Complex 5, Riverstown Business Park, Tramore, Co. Waterford, X91 K2EH holds in relation to you, and how we use that data as data controller.

Please read the following carefully to understand our use of your personal data.

Scope

This Notice applies to you, whether you are a current (or former) employee, partner, worker, intern, agency worker, consultant, individual contractor, director, or a website visitor/user. It also applies to third parties whose information you provide to us in connection with our relationship with you (for example, in respect of emergency contact information). Please ensure that you provide a copy of this Notice to any third parties whose personal data you provide to us.

Where we refer to ’employee personal data’ or ‘employment’ in this Notice, we do so for convenience only, and this should in no way be interpreted as purporting to confer employment status on non-employees to whom this notice also applies. This Notice does not form part of any contract of employment and does not confer any contractual right on you or place any contractual obligation on us.

It applies to all personal data collected, maintained, transmitted, stored, retained, or otherwise used (i.e. processed) by us regardless of the media on which that personal data is stored. We may update this Notice at any time and will notify you in writing of any changes.

What is Personal Data?

‘Personal Data’ is defined as any data relating to a living individual who can be identified directly from that data or indirectly in conjunction with other information. We hold some or all of the types of personal data set out in Appendix 1, in relation to you.

Purpose and Basis for Processing

We will hold, process and may disclose personal data provided by you for the following purposes:

• Recruitment/appointment including assessing your job application

• Providing you with building and IT access

• Payroll and finance including paying salary, reimbursing expenses and other payments

• Keeping attendance and working time records

• Performance appraisals and management of performance

• Benefit payments and administration of performance

• Benefit payments and administration and

• Administering employment termination

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• This processing of your data is necessary to process job applications submitted by, or on your behalf, and for performance of you contract of -employment (or engagement).

• Monitoring and promotion of equal opportunities, including the review of gender breakdown and progression

• Monitoring use of IT and communications in accordance with our IT, email and internet policy

• Provision of references

• Investigating and responding to complaints from personnel, clients, business partners, regulators and

• Maintaining emergency contact details

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• This processing of your data is necessary for our legitimate business interest in managing our business including legal, personnel, administrative and management purposes and for the prevention and detection of crime, provided our interest is not overridden by your interest. Please note that you have a right to object to processing of your personal data where that processing is carried on for our legitimate interest.

• Managing health and safety at work and incident reporting

• Compliance with our regulatory (for example disclosing tax data to the office of the revenue commissioners) and professional requirements and

• Exercising our right to defend, respond or conduct legal proceedings.

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• This processing of your data is necessary in order for us to comply with any legal or regulatory obligations.

Special Categories of Personal Data

Certain categories of your personal data are regarded as ‘special’ including information relating to an individual’s:

Physical or mental health
Religious, philosophical or political beliefs
Trade union membership
Ethnic or racial origin
Biometric or genetic data and
Sexual orientation

We only process such data where necessary for the purpose of carrying out the obligations, and exercising specific rights, of Jacob Law Legal Services or of an employee under employment law or for the assessment of your working capacity. See Appendix 1.

We will only process data relating to your criminal convictions or involvement in criminal proceedings when permitted by law, or where provided voluntarily by you.

Consent

In principle, we do not rely on your consent for data use. We may, however, from time to time, (i) ask for your consent to use your personal data for a specific purpose; and/or (ii) process your personal data (including “special data”) in order to protect your vital interests or the interests of another. If we do so, we will provide you with full details of the data that we would like and the reason we need it. We will also inform you about the fact that you can revoke your consent at any time and how you should do that. You should be aware that withholding your consent will never have an impact on your employment with us or otherwise negatively affect you.

Where you do not provide us with your Personal Data

If you do not provide us with your personal data we may not be able to process your job application, suitability for a particular role, your pay or other benefits, comply with our legal obligations or manage our business. We will tell you when we ask for information which is a statutory or contractual requirement or needed to comply with our legal obligations.

Security and Storage of Personal Data

We securely store your personal data in a centralised database, with controlled access to such database. Access to personal data (including special data) in both electronic and paper form is restricted to members of Management and employees who have a legitimate and justifiable reason to view such data.

Recipients of Your Personal Data

We may disclose your personal data to a Group Company including, without limitation, for the following reasons: in order to run inter- company processes, carry out group wide reporting, or take decisions about hiring or promotion.

It may be necessary from time to time for us to disclose personal data to third parties or agents, including without limitation to the following:

Third parties to assist in the administration, processing and management of certain activities pertaining to past, current and prospective employees
Individuals or companies employed by Jacob Law Legal Services to carry out specific services, functions or consultancy work including external reference agencies and other financial institutions
Relatives or legal representatives of past, current and prospective employees
Regulatory bodies to whom we are obliged or required to disclose information including Workplace Relations Commission, Courts and Court-appointed persons
Insurance or assurance companies and health insurance providers or trade union
Legal and medical practitioners
Pension providers
Potential purchasers or bidders
Relevant Government departments and agencies and
Other support service providers necessary to assist Jacob Law Legal Services with the above

We will inform you in advance if we intend to further process or disclose your personal data for a purpose other than the purposes set out above. We take all reasonable steps, as required by law, to ensure the safety, privacy and integrity of such data and information and, where appropriate, enter into contracts with such third parties to protect the privacy and integrity of such data and any information supplied.

Transfer of Personal Data outside the EEA

The personal data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (EEA), for the purposes described above. It may also be processed by personnel operating outside the EEA who work for us or for one of our suppliers who act on our behalf. We will ensure suitable safeguards are in place to protect the privacy and integrity of your personal data in such circumstances. You can obtain information and a copy of documentation pertaining to these safeguards from Management, where applicable.

Data Retention

Data will be stored for as long as required to satisfy the purpose for which the data was collected and used, unless a longer period is necessary for our legal obligations or for the exercise or defence of legal claims. Usually, we retain your data for the duration of your employment with us.

Statutory retention periods apply to certain records (for example, per legislation, employers are obliged to keep records of their employees’ working time for a period of three years). As statutory retention periods can vary depending on the type of data, please refer to our data retention policy which is available at the site office to find out more. Our retention practices are reviewed and updated from time to time in line with legal requirements and best practice. Further information can be obtained from Management.

Your Data Rights

You have several rights in relation to your personal data. You have a right to

access a copy of your personal data held by Jacob Law Legal Services
request rectification of your personal data if it is inaccurate or incomplete
request erasure of your personal data in certain circumstances
restrict our use of your personal data in certain circumstances
move (or port) personal data which is automated in certain circumstances
object to the processing of your data where our legal basis for processing your data is our legitimate interests
not to be subject to a decision based on automated processing, including profiling which has legal or similar significant affects
withdraw consent at any time without affecting the lawfulness of processing based on consent before its withdrawal and
lodge a complaint with the Office of the Data Protection Commissioner (if you are unhappy with how your personal data is being handled)

However, these rights may not be exercised in certain circumstances, such as when the processing of your data is necessary to comply with a legal obligation or for the exercise or defence of legal claims. If you wish to exercise any of your rights in this regard please contact Management. We will respond to your request as soon as practicable. We may request proof of identification to verify your request.

Further Information

If you require any further clarification regarding this Notice, please contact the General Manager.

Appendix 1

General Personal Data

Personal – contact/identifying details including name, address, email address, date of birth, photograph, civil status, gender, nationality, domestic partners, dependents
Emergency contact – name and contact details of emergency contacts (as set out above, you must provide a copy of this Notice to any third parties whose personal data you provide to us)
Professional – Curriculum Vitae and/or application form, previous employment background, references from previous employers, record of interview/interview notes, selection and verification records, educational details, professional and/or academic transcripts, professional certifications, special skills including (driver) licenses, language skills, memberships of committees or other bodies
Financial – salary and benefit details including bank details, PPS number, tax information
Employment – work contact details (email address and telephone number), identification number, photograph, details regarding the job function, primary work location, working hours, employment status, your terms and conditions of employment or engagement, contract of employment, signed confidentiality agreement, immigration status, work permit details, job description, history and details of current position
Premises and IT access – information required to access company systems and applications such as email account and system passwords, login and access records, download and print records, call recordings, records of email and internet usage in accordance with our email and internet policy, CCTV images captured through the legitimate use of CCTV within Jacob Law Legal Services
Fees, remuneration and benefits – fees/payment and benefits package, base salary, bonus, compensation type, pension scheme, health insurance scheme (and any third party beneficiaries), company credit card data, salary reviews
Leave – including documentation which may be provided in connection with any statutory leave, sick leave, holiday and family related leave records, garden leave, and any other type of leave such as unpaid leave
Performance management – performance assessments/meetings (including probationary assessments), colleague and manager feedback, appraisals and formal and informal performance management processes
Training and development – such as data relating to training and development needs or training received
Disciplinary – such as any personal data contained in records of allegations, investigation and proceeding records and outcomes
General correspondence/meetings – relating to grievance and/or disciplinary processes, misconduct or performance issues, data arising in connection with litigation and complaints, involvement in incident reporting and disclosures
Termination – for example, dates and reason for leaving, termination agreements and payments, exit interviews and references
Incapacity – any accommodations or adjustments in connection with any incapacity

Special Categories of Personal Data

Physical or mental health data – such as information about your physical or mental health or condition; for example, we record your days of sickness, or workplace adjustments due to health reasons.
Other special categories of personal data – such as racial or ethnic origin; religious or similar beliefs; membership of a trade union; the commission or alleged commission of any offence; and any proceedings for any offence committed or alleged to have been committed, the disposal of those proceedings or the sentence of any court in those proceedings.

Special categories of personal data will only be collected and used in so far as such is necessary for the purposes of carrying out an obligation in the field of employment/social security/social protection law or exercising specific rights or when the use is authorised by law or for the assessment of working capacity.

Acknowledgment of Receipt of Privacy Protection Notice

By visiting www.jacoblaw.ie site:

I acknowledge that I have received a copy of the Jacob Law Legal Services Privacy Notice.
I acknowledge that the Jacob Law Legal Services Privacy Notice is not a contract, express or implied and that it does not set terms or conditions of employment.
I understand that the Jacob Law Services Privacy Notice may be updated at any time and that
Jacob Law Legal Services will notify me in writing of any such changes.

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Online Privacy & Cookies Policy

To bring us in line with new EU rules regarding cookie usage on websites, we’re working on improving our Privacy and Cookie Policy to provide you with clear information on what cookies are, which cookies we use and why, and how you can control cookie usage during your visits to our website. Full information on Cookies can be found below in the ‘Cookies’ section.

This statement relates to our privacy practices in connection with the website, redmillsstore.ie, are not responsible for the content or privacy practices of other websites. Any external links to other websites are clearly identifiable as such. This website is operated by Jacob Law Legal Services, a company incorporated and registered in Ireland whose registered office is at Unit 5A, Complex 5, Riverstown Business Park, Tramore, Co. Waterford, X91 K2EH, (“Jacob Law Legal Services”, “we”, “us” or “our”). You can contact us at this address or by using any of the contact information provided at the end of this statement.

Introduction

Jacob Law Legal Services has created this Privacy Statement to demonstrate our firm commitment to privacy. We fully respect your right to privacy and will not collect any personal information about you on this website without your permission. Any personal information which you volunteer to us will be treated with the highest standards of security and confidentiality, in accordance with the Data Protection Acts 1988 and 2003 (‘DPA’). The following discloses the information gathering and dissemination practices of Jacob Law Legal Services through this website.

A user can access our website and utilise some of our website’s functionality without providing any personal information. However, all users who become a registered user of our website must provide basic contact and demographic information. Any personal information held or processed will be destroyed as soon as the reason for its collection or processing has lapsed.

We do not follow a user’s browsing path outside of our website.

Collection and use of personal information

Jacob Law Legal Services does not collect any personal data about you on this website, apart from information which you volunteer, for example by creating a user account, registering for any service, completing an online form, purchasing a product and providing feedback and comments. We also hold data specific to your registration, including products purchased, payments made and personal preferences. This information is NOT disclosed to any third party without your prior consent, as it is used by us only in line with the purpose for which you provided it. However, we may disclose your information where we believe it is appropriate to comply with any law or enforce our website policies. Your personal data may also be anonymised and used for statistical purposes.

Commenting and social media

Jacob Law Legal Services may allow users to leave comments and share articles on the website. In order to do so, you must be logged in to the website. If you are not already logged in, you will be prompted to do so when you attempt to post a comment. To leave a comment, you must log in as a means of authentication. Users’ interaction on the website is subject to our Terms of Use, which users must read and accept in full before placing any comments or materials on our website.

Jacob Law Legal Services may from time to time use social media accounts and pages on and to which users may interact and post comments and other materials. Any such user interaction and contribution is subject to our Terms of Use and any acceptable use policy published by the social media provider. We do not undertake or accept responsibility for monitoring inappropriate conduct or comments on any social media we may use. If at any time we choose to monitor such content or conduct, we nonetheless assume no responsibility for such content or conduct, have no contractual obligation to modify, remove or seek the modification or removal of such content, and no responsibility for the conduct of the persons submitting such content.

Cookies

Certain sections of our website require the use of cookies, which are small pieces of data sent by a website’s server to your computer or other device that allows that website to, amongst other things, retrieve your user preferences, to personalise your visits and to simplify any sign-in procedures. To learn more about cookies and our use of these on this website, please see below.

Information automatically logged

We log your IP address, browser’s user agent and referring address to help diagnose problems with our server, to administer our website and to identify unique users.

Irish Data Protection Commissioner

Further information on your data privacy rights is available on the website of the Irish Data Protection Commissioner: www.dataprotection.ie

Financial information

Certain online purchase options require users to provide financial information (such as their credit card number) and demographic information (such as their address etc.). Financial information collected is used solely to bill the user for products ordered.

Surveys

From time to time, our website requests information from users via surveys. Participation in these surveys is completely voluntary and the user therefore has a choice whether or not to disclose this information. Information requested may include contact details (such as name and delivery address) and demographic information (such as address and age grouping). Contact information will be used to notify the winners and award prizes; demographic information will be used for purposes of monitoring and improving the website. No personal information will be retained for longer than is necessary or used for any undisclosed purpose.

Jacob Law Legal Services may, with your expressed permission, send you e-mails regarding its products.

External links

This website contains links to other websites. Jacob Law Legal Services is not responsible for the privacy practices or the content of such other websites.

Security

This website has security measures in place to protect the loss, misuse and alteration of the information under our control. Unfortunately, no data transmission over the internet can be guaranteed to be 100 per cent secure. As a result, Jacob Law Legal Services cannot ensure or warrant the security of any information you transmit to us — you do so at your own risk. Once we receive your transmission, we make reasonable efforts to ensure its security on our systems.

Opt-in to receive promotional material

Our website may provide users with the opportunity to opt-in to receive promotional/marketing information from Jacob Law Legal Services and selected advertisers via email. If you subscribe to our newsletter or any other e-mail updates, by submitting your e-mail address through a subscribe facility on our website, and you wish to opt-out of receiving these communications, please access the “Unsubscribe” link that is available on all such emails. If you have any difficulty unsubscribing please contact us by using the contact information provided at the end of this Privacy Statement.

Correcting and updating

Jacob Law Legal Services offers users the ability to change certain personal identifiable information (e.g. email address) collected during the signup process.

Requests regarding data supplied via this website

On request, we supply copies of your personal data which you may have supplied via this website. If you wish to obtain such copies, you must write to us at our mailing address provided below, or e-mail us at info@jacoblaw.ie. You should include any personal identifiers which you supplied earlier via the website (e.g. Name; address; phone number; email address). Your request will be dealt with as soon as possible and will take not more than 40 days to process.

If you discover that we hold inaccurate information about you, you can request us to correct that information. Such a request must be in writing or via e-mail.

In certain circumstances you may also request that data which you have supplied via the website be deleted. If you wish to request a deletion, you would generally be expected to identify some contravention of data protection law in the manner in which Jacob Law Legal Services processes the data concerned.

Contacting the website

If you have any questions, requests or complaints regarding this Privacy Statement, please contact us at:

Email: info@jacoblaw.ie

Registered Office: Unit 5A, Complex 5, Riverstown Business Park, Tramore, Co. Waterford, X91 K2EH

Changes to this Statement

We reserve the right to change this Privacy Statement from time to time, as our data collection practices change. By using our website you agree to be bound by this Privacy Statement and any revisions in effect at the time of use. We encourage you to periodically review our Privacy Statement to determine the current policies in force.

Cookies Policy

Our website www.jacobla.iw uses small pieces of data called cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our website.

We may update our Cookie Policy from time to time to reflect any changes in technology, data protection legislation or our data collection practices. Any updates or changes that may affect how we use cookies or how you as a user can manage cookies will appear in this Policy. We encourage you to periodically review our Cookie Policy to determine the current policy in force.

1. Your Consent

By continuing to use our website, you are agreeing to our placing cookies on your computer or other device in order to analyse the way you use our website. Please read this Cookie Policy carefully for more details about the information we collect when you use this website.

If you do not wish to accept cookies in connection with your use of this website, you must stop using our website.

2. Can I withdraw my consent?

Once you have given us your consent to the use of cookies, we shall store a cookie on your computer or device to remember this for next time. This will expire periodically. If you wish to withdraw your consent at any time, you will need to delete your cookies using your internet browser settings.

For further information about deleting or blocking cookies, please visit: http://www.aboutcookies.org/how-to-delete-cookies/.

3. What is a cookie?

A cookie is a small piece of data sent by a website’s server to your computer or other device, such as a mobile phone, and stored in your browser (e.g. Google Chrome, Internet Explorer, Safari). It consists of anonymous information, including a unique user identifier. When you revisit a website or navigate between pages, this data is passed from your browser to the website’s server. With this data, the website is able to ‘remember’ your browser, enabling it to retrieve your user preferences, to personalize your visits and to simplify any sign-in procedures.

Cookies are intended to improve your user experience by making it easier and faster to navigate through a website. For example, some websites require that you log in to gain access. If such websites did not use cookies, then you would be required to enter your login details every time you navigated to a new page because the website would not be able to remember that you had already logged in.

Many websites also use cookies for advertising purposes. For example, certain cookies allow a website to determine if you’ve already seen a particular advertisement and therefore it may not display that advertisement on subsequent pages that you visit.

All of the information a cookie collects can only be retrieved by the website server that sent the cookie to your browser.

4. Cookies on www.jacoblaw.ie

(a) Strictly Necessary Cookies

These cookies are strictly necessary for the website to provide certain features and functions. These cookies let you move around the website and use essential features like secure areas and shopping baskets. Without these cookies, services you have asked for cannot be provided. Please note that these cookies do not gather any information about you that could be used for marketing or remembering where you’ve been on the internet.

We use these Strictly Necessary cookies to:

(i) Remember information you have entered on order forms when you navigate to different pages during a web browser session;

(ii) Remember the goods you ordered when you get to the checkout page;

(iii) Identify you as being logged in to our website;

(iv) Make sure you connect to the right service on our website when we make any changes to the way the website works; and

(v) To route users to specific applications of a service, or specific servers.

Accepting these cookies is a condition of using the website, so if you prevent these cookies we can’t guarantee your use of our website or how the security on our website will perform during your visit.

(b) Performance Cookies

Performance cookies allow us to collect statistical information about our visitors, such as whether they have visited the website before and the pages they view. This information is gathered anonymously – it does NOT enable us to identify who you are. We use these cookies to determine the kind of content and services our visitors value most, which in turn helps us improve our website and its content.

By using our website, you accept the use of “Performance” cookies. Accepting these cookies is a condition of using the website, so if you prevent them we cannot guarantee how our site will perform for you.

(c) Functionality Cookies

Functionality cookies are used to provide services or to remember settings to improve your visit to our website. We use these cookies to:

(i) Remember settings you have applied such as layout, font size, preferences etc.;

(ii) Detecting if a service has already been offered;

(iii) Fulfilling a request such as submitting a comment;

(iv) Show when you are logged on to the website.

Some of these cookies are managed by third parties, you may refer to the third parties’ website privacy notices for further information.

By using our website, you accept the use of “Functionality” cookies. Accepting these cookies is a condition of using the website, so if you prevent them we cannot guarantee how our site will perform for you.

For transparency purposes, we have set out below the cookies we use on our website:

Cookie	Name	Purpose
Google Analytics	_utma _utmb _utmc _utmz	These cookies are used to collect information about how visitors use our site, which we use to help improve it. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.
ShareThis	__stid	This cookie is only set while visiting our blog posts. It is a random unique identifier not tied to any personally identifiable information (PII). It is used to associated users with topics of interest, based upon the content they consume and share.
ShareThis	__uset	This cookie is only set while visiting our blog posts. It contains a flag which is set to “true” to indicate when a user has been cookied so that we don’t repeat the task in the next 8 hours.
ScorecardResearch	UID UIDR	This cookie is only set while visiting our blog posts. ScorecardResearch uses the combination of tagging and cookies to help websites count users who have visited and seen a page or various parts of a page.
Session ID	PHPSESSID SN4bf579e59dd60	These cookies are essential for current state of the page you are in. They contain a session ID which is a mechanism for distinguishing your visit to our website from any other visitors that may be using the website at the same time.
Online Shop Session ID	FRONTEND	This cookie also stores your sesssion ID on the server and is used by our e-commerce system
Caching Flag	EXTERNAL_NO_CACHE	A flag, which indicates whether caching is disabled or not
Back To Results Page	backToResults	This cookie helps to identify if user have entered a product view page after applying filters in the products listing page. Back to results button is displayed if this cookie is stored.
Cookies Usage Consent	cookies_consent	This cookie helps us to know that you have agreed and understood the usage of cookies on this website. It allows to hide the notification bar once the agreement has been made.

5. Google Maps

Jacob Law Legal Services embeds Google Maps which is a third party plugin and uses cookies as stated in Google Privacy Policy.

6. Controlling cookies

Cookies are meant to improve the user experience, but some users prefer to set restrictions on the types of cookies that can be stored on their computer or mobile phone.

By modifying your browser preferences, you have the choice to accept all cookies, to be notified when a cookie is set or to reject all cookies.

It is important to note that you will lose some functions of our website if you choose to restrict or disable its cookies.